What Gets Outsourced — Full Scope
| Task | Frequency | Included? |
|---|---|---|
| Bank and credit card reconciliation | Monthly | Yes |
| Transaction categorization (expense coding) | Monthly | Yes |
| Month-end close and balance verification | Monthly | Yes |
| P&L and balance sheet report | Monthly | Yes |
| 1099-NEC contractor tracking | Ongoing | Yes |
| Quarterly estimated tax data | Quarterly | Yes |
| Year-end CPA workpaper package | Annual | Yes — included, no add-on charge |
| Payroll reconciliation (if S-corp) | Monthly | Yes — included for S-corp tier |
| Sales tax filing | As needed | No — quoted separately |
| Payroll processing (running payroll) | Per payroll run | No — use Gusto or QuickBooks Payroll |
How Your Data Stays Secure
Sharma Jyoti and Co never holds your QuickBooks credentials. We access your books only through the QuickBooks Online accountant user invitation — a role with full bookkeeping access but no access to your subscription billing, admin settings, or ability to change your email or password. You can revoke our access in under 60 seconds from Settings → Manage Users. Your QuickBooks company file cannot be deleted or transferred without your primary admin action.
What to Look for in a QuickBooks Outsourcing Firm
- Accounting qualification: ICAI CA (India) or CPA (US) — not just a bookkeeping certificate. Sharma Jyoti and Co is an ICAI-registered firm.
- US entity experience: Must understand Schedule C, Form 1065, Form 1120-S — not just generic bookkeeping
- Year-end workpaper capability: Produces a workpaper package your US CPA can review and file from
- QuickBooks Online specialization: Not desktop-only — QBO is the standard for remote outsourcing
- Fixed monthly pricing: No hourly billing, no surprise add-ons for year-end workpapers or 1099 tracking
Month-to-Month — How It Actually Works
- By the 1st: Your bank feeds in QuickBooks update automatically through month-end
- By the 5th business day: We reconcile all accounts, categorize any flagged transactions, close the month
- By the 10th: Monthly P&L and balance sheet delivered to your email
- Ongoing: Any transaction questions are resolved via a shared Google Sheet or email — average response within 4 business hours
- Q1/Q2/Q3/Q4: Estimated tax summary delivered to you and your CPA
- By January 31: Year-end CPA workpaper package delivered — your CPA can proceed with filing
Frequently Asked Questions
Yes. Sharma Jyoti and Co works inside your QuickBooks Online as an accountant user — same platform, US GAAP standards, 40–60% lower cost than a US provider. Your data stays in your account at all times.
Yes with proper role assignment. The QBO accountant user role gives bookkeeping access only — no billing, no admin, no credential access. Sharma Jyoti and Co never asks for your login credentials. Access is revocable at any time in under 60 seconds.
Bank feeds update automatically. By the 5th business day of each month we close the prior month. By the 10th, your P&L and balance sheet are in your inbox. No action needed from you — just review and approve. Quarterly tax data and year-end workpapers are delivered on schedule throughout the year.