QuickBooks Bookkeeper Cost — By Provider and Entity Type
| Entity / Volume | QBO ProAdvisor / Freelancer | US Bookkeeping Firm | Sharma Jyoti and Co |
|---|---|---|---|
| Sole proprietor, <100 txns/mo | $300–$550/mo | $450–$800/mo | $200–$250/mo |
| SMLLC, 100–200 txns/mo | $450–$700/mo | $600–$1,000/mo | $250–$350/mo |
| Multi-member LLC (Form 1065) | $550–$900/mo | $700–$1,200/mo | $350–$500/mo |
| S-corp with payroll reconciliation | $600–$1,000/mo | $800–$1,400/mo | $400–$600/mo |
QuickBooks Subscription vs Bookkeeper Fee — What's What
These are two separate costs that often get confused:
| Cost | What It Is | Who You Pay | Typical Amount |
|---|---|---|---|
| QuickBooks Online subscription | The software license — access to QBO | Intuit (directly) | $35–$235/mo depending on plan |
| Bookkeeper fee | The service — someone doing the work in QBO | Your bookkeeper / firm | $200–$800/mo |
Some firms mark up the QBO subscription and resell it to you — adding $30–$80/month on top of their service fee. Sharma Jyoti and Co adds you to your own QBO subscription as an accountant user — you pay Intuit directly at the standard rate. No markup.
What a QuickBooks Bookkeeper Must Do Each Month
- Connect and maintain all bank and credit card feeds in QBO
- Categorize every transaction to the correct expense account (not just "uncategorized")
- Reconcile each account to the bank statement — zero unreconciled items at month-end
- Run and deliver P&L and balance sheet reports
- Track 1099-NEC contractors in the vendor list throughout the year
- Produce quarterly estimated tax summaries for your CPA
- Deliver a year-end workpaper package — reconciliation schedules, fixed asset register, prepaid expense schedule — by January 31
If your current bookkeeper is not delivering year-end workpapers as part of the standard monthly fee, that is a scope gap. Sharma Jyoti and Co includes year-end workpapers at every price tier.
Frequently Asked Questions
$200–$800/month depending on transaction volume and entity. Sole proprietor under 100 transactions: $200–$350 at Sharma Jyoti and Co. S-corp with payroll: $400–$600. Year-end CPA workpapers are included at every tier — no add-on charges.
The QBO subscription ($35–$235/month to Intuit) is separate from bookkeeper fees. Sharma Jyoti and Co does not mark up the subscription — you pay Intuit directly and we access your account as an accountant user. No hidden software markup.
Not specifically. A ProAdvisor certificate indicates QBO platform proficiency — not an accounting qualification. Sharma Jyoti and Co holds ICAI Chartered Accountant credentials, a higher professional standard than a ProAdvisor certificate, and is specifically trained in QBO for US entities.